Delete or archive regulation

UpdatedNovember 12, 2025

QMS Administrators, Model Administrators and Editors have the ability to delete regulations.

Regulation deletion within release management will be subject to a workflow similar to that which determines content editing and creation.

Important

Once approved and confirmed, all deletions are permanent. You will also not be able to edit any change summaries/release notes once the deletion is published.

For this reason, we do not recommend deleting content. Instead consider archiving the item by moving it to Hidden Items. Refer to Hide Items page for more information.

Delete a regulation

Step 1

Click the Policies tab and access the Regulations.

Step 2

Click on the item you want to delete and click Delete.

Step 3

Your release management workflow will appear. Give a summary of why you are deleting the regulation and click OK.

Step 4

Your item will now be marked ‘Awaiting delete approval’. Only QMS Administrators and Model Administrators can approve and publish the deletions. To approve the item for deletion, click on the item in the list, and click Open or double click the item.

Step 5

Click Approval to see your options.

At this stage, you can still reverse the deletion. Click Revert (Don’t Delete) if you want to do so.

If you want to proceed with the deletion click Approve Deletion.

Step 6

Your release management workflow will appear. Edit your summary (if required) and click Approve.

Step 7

When you have approved the deletion, you can permanently delete your item. The item will be marked ‘Delete on Publish’. Click Open again for the draft version, not the published version.

Step 8

Click Publishing to see your options. At this stage, you can still reverse the deletion. Click Revert (Don’t Delete) if you want to do so. If you want to proceed with the deletion click Delete Immediately.

Step 9

Your release management workflow will appear. Edit your summary (if required) and click Continue.

Step 10

Write release notes for the deletion. Release notes are the official overview of all your changes and updates.

Field	Description
Label this release	The official name of this release.
Release notes	Details about what updates were made.
Post a news item about this when the items are published	You can post a news item on the Home tab to notify users about the new role.
News item title	Title of the news item that will appear in the Home tab.
News message	The message that appears under the news item title.
Include link in release summary	If selected, this option will allow you to include a link to the release notes for the item.