Publish multiple changes (in one release)

UpdatedMay 15, 2024

Publishing multiple items at the same time will allow you to have multiple content updates in a single release.

Important

All publications and deletions are final. You will not be able to access older versions or deleted items once you publish the latest content update release.

Step 1

You can manage multiple updates at the same time by accessing the Home tab and clicking Manage Changes.

This will show a list of all updates that are pending approval and publication. You can also use this page to revert content to draft or to revert an impending deletion.

Step 2

Any items marked ‘Awaiting Approval’ need approval before they can be published. You can use the interface in Manage Changes to approve the item. To do so, click on any item marked ‘Awaiting Approval’ and then Approve.

Step 3

A release management workflow appears. Write a summary of what was changed and click Approve. You also have the option to select who approved the item, the date on which it was approved as well as the next review date. The item is now marked ‘Ready to Publish’.

Step 4

To publish your items, click Publish.

Step 5

The release label and notes window appears. Complete all the relevant sections. You can edit the release notes later if required.

Field	Description
Label this release	The official name of this release.
Release notes	Details about what updates were made.
Post a news item about this when the items are published	If selected, you can post a news item on the Home tab to notify users about your content changes.
News item title	Title of the news item that will appear in the Home tab.
News message	The message that appears under the news item title.
Include link in release summary	If selected, this option will allow you to include a link to the release notes for the item.
Email all users when this News Item is published	If selected, all web app users in your organisation (provided they have activated their account) will receive an email notification about the release at 5:30am AEDT/AEST the following day.

Step 6

Click Publish to officially release all items to all the users within your organisation.

View all releases

Step 1

You can view all your content releases by accessing the Admin tab and clicking Publication History.

Step 2

By clicking Open Release, you can access a page to view notes for the release. Click View Change Details to change details for each item.

Notes type	Description
Release notes	The official overview of all changes and updates. If you have made multiple changes in one release (e.g. you published new versions of multiple policies) this will be an overview of the various changes you made to all items.
Change details	A summary of the changes that you have made to the specific policy, process or document.

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Publish multiple changes (in one release)

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View all releases

Step 1

Step 2

Release notes

Change details